Keynote 3 is Apple's next-generation slide-show presentation software for delivering
compelling presentations, building cinema-quality slideshows, studio-quality photography
portfolios, animated storyboards, and more, all with ease and elegance. You can incorporate
photos, movies or music from your iLife libraries, as well any graphics from Safari.
Keynote is Apple's equivalent to Microsoft's PowerPoint. It is intended to make the
process of creating a presentation about as easy as it gets. However, while not perfect,
Keynote 3 has become a compelling alternative to PowerPoint, which has become the
de-facto presentation tool used by professionals and managers alike.
Your Keynote production can be viewed in several ways: watching it on either a Mac
or Wintel computer, projecting it from a computer to a large screen, printing it,
exporting it as a set of images files, Quicktime movies, PowerPoint slides or PDF
format for viewing on other computer platforms. Enhancements to Keynote 3 now provide
the capability to export your Keynote production to either iPhoto or iDVD.
Keynote 3 is only available as part of the iWork '06 suite, which also includes Pages
2, a versatile word processing and layout program to build professional documents
such as posters, flyers, scrapbooks, folding cards, technical reports, business invoices,
proposals, screenplays, and storyboards. Together, they provide a powerful presentation
and print production capability. You can purchase iWork '06 as a single user ($79)
or in a family pack ($99), which can be installed on up to five Apply computers in
Key highlights of Keynote 3:
- Choose from 27 themes,
including new HD themes up to 1920x1080 pixels.
- Add gorgeous cinematic
transitions, animations, slide builds and more.
- Import presentations
created with AppleWorks or Microsoft PowerPoint on from both PC and Mac.
- Export your presentation
to PowerPoint, iDVD or iPhoto.
- See all your slides
at a glance in Light Table View and easily reorganize them.
- Integrate with the
iLife applications (iTunes, iPhoto, iMovie)
- Processor: Macintosh
computer with 500 MHz or faster PowerPC G4 or G5 processor, or Intel Core processor
- Operation System:
Mac OS X 10.3.9 or 10.4.3 or later. (Classic Mac OS 9 is not an ooption)
- Disk capacity: 3
GB of available disk space
- Memory: 256 MB of
RAM minimum; 512MB recommended; 32 MB or more video memory
- Software: QuickTime
7.0.3 or later
- Disk Drive: DVD drive
required for installation
In addition, iLife
'06 is recommended to provide integration with your music, photos and movies.
Keynote 3 comes packaged with Pages 2 as part of the iWork '06 suite and is contained
on a single DVD-ROM. Insert the iWork '06 DVD and double-click on the Install iWork
'06 icon to install the software. The installer takes you through the necessary steps
to install the iWork applications. The process is simple with no configuration options.
iWork '06 (Keynote and Pages) gets installed on your startup volume. It will NOT
overwrite your older iWork '05 files, but rather creates a new folder labeled iWork
'06 and leaves the others alone. Files are placed on your hard disk in the following
locations: The apps (Keynote and Pages) are placed in the /Application/iWork'06 folder;
the User guides (pdf's) are placed in the /Library/Documentation/Applications/iWork
'06 folder; the iWork Tour is placed in the /Library/Application Support/iWork '06
folder. The software installation process took me about 6 minutes to install on my
G5 iMac. I checked the version of the Keynote application on my hard disk and found
it to be 3.0.0.
Wondering if this was the latest version, I went to the Apple software download page to see if there were any updates.
The latest version was 3.0.2 which requires 3.0.1 update. I subsequently clicked
on the link provided for 3.0.1 and downloaded the 39.2 MB update dated 4/26/06, followed
by the 2.7 MB 3.0.2 update dated 9/28/06. Installation of each was a snap and took
me less than a minute to install both. I subsequently launched Keynote and entered
the Software Serial Number when asked to, and I was ready to go.
After the initial launch, you are greeted with an untitled Keynote window and asked
to choose a theme for your presentation. There are 27 default themes or templates
provided, which appear simple and look more elegant and polished than Powerpoints
themes. Multiple selectable slide size options are 800x600, 1024x768; 1280x720; 1680x1050;
and 1920x1080 to allow you to tailor the size of your presentation to your screen,
the TV (standard of High Definition), or the projector you anticipate using. Once
selected, you are ready to start entering your presentation content.
The Keynote Toolbar comes populated with most of the tools you typically will use,
such as the Inspector and Media browser for integration with the iLife applications.
If you choose to customize the toolbar, you are greeted with a multitude of options
as seen in the graphic below. I chose to replace the space items with separator items
to close-up up the toolbar.
Customizing the Toolbar
The Inspector is a
floating palette with ten inspector tabs to facilitate the building of your presentation.
You would use the Document inspector to configure your Keynote document; the Slide
inspector to set the transition effects and appearance of your layouts; the Build
inspector to create the build in/out effects, direction and delivery; the Text inspector
to format your text, add columns and bullets (as seen in the graphic below); the
Graphic inspector to add fill, stroke, shadow and transparency to your graphics;
the Metrics inspector to set the size, position and rotation of your objects, whether
it be a text box or a graphic or a table. There is no limit to what you can position;
the Table inspector to format your table rows and columns, your numbers, sort your
columns and add formulas to your cells; the Chart inspector to format and customize
your 2-D and 3-D charts; the Hyperlink inspector to enable your hyperlinks and where
you want them linked to. Note a limitation here is that you can only link to another
slide, a webpage, another keynote file or an email message, you cannot link to another
document type or application; and the QuickTime inspector to establish the poster
frame, how you want your movie repeated, the volume of your movie and if you want
the QT controlled available.
Text Slide Inspector
The Media browser is another floating palette, with tabs to integrate your audio,
photos and movies, as seen in the graphic below. Keynote takes advantage of iTunes
and iPhoto to delver well-integrated searching for media files. When you need to
add an image, sound, or movie to your presentation, Keynote lets you grab the file
from wherever your media is stored. This is an excellent example of integration between
Apple's iApps. Making use of components of iTunes and iPhoto from within Keynote,
in an inutitive, fast way, without getting bogged down. Like iPhoto, Keynote offers
an Adjust Image window to adjust your photos in real-time, which is very convenient
as you do not need to go back into iPhoto.
Keynote Media Browser
One of the unique functions I used a lot, and not found in Powerpoint, is the Slide
Navigator in the sidebar, which allows you to indent or move slides to the right
to help you better organize and structure the content of your slides. I equate it
to a software drawing tree where you structure your software product into configuration
items, then components, then units and modules. It's very productive when you need
to re-structure segments of your presentations. Another way to re-structure your
presentation is a new addition to Keynote 3 called the Light Table, which allows
you to display all your slides simultaneously so you can easily re-organized them
via drag and drop action. Unfortunately, there is no option to increase the size
of the slides, as there is in PowerPoint. While similar to Powerpoints Slide sorter
view, I preferred using the Slide Navigator to re-organize my slides.
Periodically, you may need to show 2 columns of text on a slide. Keynote has a built-in
master slide for such a situation. Its called 'Title & Bullets - 2 Column'. However,
at times, you may need to add additional bulleted text boxes. Earlier versions of
Keynote limited our ability to add bullets anywhere except in the main text box in
the body of a slide. Now you can add up to 10 different bullet types and multiple
columns to any text field box. See graphic below showing the 10 different bullet
types in the first two columns and using 4 columns of text with the same bullet.
Multiple Columns in Keynote
A new and highly desired
addition to Keynote 3 is 3-D charts. In addition to the nine 2-D charts, eight 3-D
charts were added. Building the charts was easy using the chart data editor within
the Chart inspector. Once your data is entered, you select the chart type, adjust
the viewing angle of the chart to alter the perspective of the viewer, adjust the
depth of the chart and the lighting type. See the attached graphic which shows a
3-D chart that I built using the chart inspector and chart data editor.
Keynote 3-D Charts
Tables in Keynote
now function like standard spreadsheets. In addition to displaying static numbers,
you can now use multiple formulas, via the formula editor, to alter the content of
that cell based on data in other cells. You simply select a table cell and type an
equal sign (=). Up pops the Formula editor, as seen below, allowing you to select
one of six formulas. See the graphic below depicting this scenario. You can also
sort table columns in an ascending or descending order, using the Numbers tab in
the Table inspector.
Photo and Image masking
and editing has been substantially improved from Keynote 2. You can now use geometric
shapes to reveal any part of an underlying image. This became quite useful for me
when I wanted to cut a person out of a photo (using the new free form Bezier tool
to eliminate the background) and then mask it with any shape you want or paste it
on another background shot or photo. I did both without any users manual as it was
There is a new reflection effect, in the Graphic inspector, which places an inverted
image below the selected image and allows you to vary the transparency. This made
the image look like it was propped up on a shiny surface. On top of this, you can
use the Image Adjustment window to change the brightness, tint, sharpness, etc...
of the photo. There were so many options as to what you can do to alter, match and
edit your presentation materials.
To practice giving your presentation, Keynote 3 adds a Rehearse Slideshow option
in the View menu. This allows you, the presenter to practice giving your presentation
without hooking up a projector or second monitor. During your presentation, you have
a Presenters Display (seen below), which shows the current and upcoming slides on
the presenter's screen. A menu-bar indicator has been added to show when Keynote
is ready to display the next slide. Another new option lets you use Exposé
and Dashboard during a slide show, so you can easily switch from your presentation
to an application or even a widget. Another related, but new feature is Comment,
located in the toolbar, which lets you add text notes or comments to slides. This
is useful when your dry running your presentation with your peers, managers, etc...
and feedback arises which you want to capture. When you formally present your pitch,
these comments will stay hidden from them, but will show on your presenters display,
as seen in the yellow sticky in the graphic below.
Keynote Presenters Display
When you want to deliver
your presentation, you have multiple export options available. As seen in the graphic
below, you can export your presentation to any of seven different formats:
- QuickTime movie for
viewing in QuickTime.
- PowerPoint for viewing
using Microsoft's PowerPoint application.
- PDF document for
viewing every stage of your presentation build, in Preview or Acrobat Reader.
- Images for import
to iPhoto as a new album or your iPod.
- Flash formated file
for viewing in your favorite browser.
- iDVD project for
delivery on a DVD. This is a new feature added to Keynote 3.
- HTML formatted files
for viewing in your favorite browser.
Export to iDVD
Note that when you have to share your presentation with people who don't have Keynote,
you still have multiple options and can export your presentation to Quicktime, PowerPoint,
PDF, Flash, DVD or as HTML. The only export format not available to non-Mac users
In our business climate today, many of us are windows-based and as such use PowerPoint
extensively. As I am Mac-based at home, I prefer to do my edits using Keynote and
then export the updated pitch to PowerPoint. Here's how I make changes or updates
to the slides, that I was unable to complete at work. I bring home my PowerPoint
slides on my 1st generation iPod shuffle, open them in Keynote on my Mac, make the
necessary changes and updates that I need to do, then export the resultant presentation
back into PowerPoint format. Here's a summary of what I found regarding compatibility
between the PowerPoint file and Keynote file.
- Graphics from PowerPoint
to Keynote are 100% compatible. A jpeg is a jpeg, while a gif is a gif. This is the
result I expected.
- Text was 100% compatible
and formatted correctly if the fonts that were used in the PowerPoint file were also
available on my Mac. If they weren't, my Mac put in some font which I was not able
to determine. I went thru my font list and did not see any of them selected. In this
case, the substituted font was a little larger and did not fit within the same space.
The result required a little editing to select a better substitute font and fix the
formatting problem. My suggestion here is to use fonts on the PC that are common
to the Mac. Additionally, I would like Apple to allow you to choose a substitute
font in real-time when it encounters an incompatibility.
- Tables are 100% compatible
where the font was available on the Mac. Where it wasn't, some minor editing was
- When working with
fonts between PowerPoint and Keynote, it was much easier in Keynote as I could leave
the font window open from slide to slide. PowerPoint required me to select the text
in question, modify it using the Font window and then close it before moving to any
other text whether it be on the same slide or a different one. This inconvenience
required considerable more effort when working in PowerPoint.
- Exporting my Keynote
presentation to PowerPoint yielded the same results when the fonts were identical.
- In summary, compatibility
is excellent if the fonts are the same. When they are not, expect to do some minor
has evolved and expanded on its past strengths with new and unique capabilities,
such as polished templates, cinematic transitions, textured 3-D charts, Bezier curves
and masking, tables with calculations, and export to iDVD and iPhoto. I found it
exciting and fun to create and edit slides in Keynote versus doing it in PowerPoint.
Keynote continues to eat into the well established world of Microsoft's PowerPoint.
Compatibility between the two applications has increased substantially since the
early days of Keynote 1. There are still some drawbacks, to Keynote, such as resizing
images in Light Table view and the way Keynote handles missing fonts. As Mac OS
X software continues to grow with innovative features, and new and cost competitive
Mac laptops and desktop computers increasing Apple's market share, Keynote will be
in the hands of more and more professionals and managers, yielding snappier, smoother
and more professional presentations.
- Default themes are
elegant, refined and sophisticated
- Inspector and Media
Browser provide simple interface to facilitate ease of creation and modification
- Bezier curves and
3-D charts for advanced graphic effects
- Ability to export
your finished presentation in a number of different formats
- Incompatibility in
text boxes from PowerPoint to Keynote when fonts are different
- Inability to embed
hyperlinks to applications or documents
- Unable to increase
the size of the images in the Light Table view
4 out of 5 Mice